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The shortlist isn’t just a list. It’s where you track each candidate’s progress and review them in depth.

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Status

Every candidate has a Status you set from the dropdown in the Status column. The available statuses are: Use Filter by Status in the toolbar to focus on candidates at a particular status.

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How statuses update

You can set any status yourself from the dropdown. Clarvo also updates the outreach statuses automatically as a sequence runs. When a step actually sends to a candidate on the project’s shortlist, their status moves to match:
Automatic updates only happen when a message sends (not when you enroll a candidate), and only for candidates already on the project’s shortlist. Each change is recorded in the candidate’s Activity with the sequence noted as the source.
The remaining statuses (Interested, Interviewing, Hired, Rejected, and Not Interested) reflect what happens after outreach, so you set those yourself as candidates progress.

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The candidate profile panel

Click any candidate to open their profile panel. Alongside their full details (work experience, education, skills, and location), it has four tabs:

Evaluation

How the candidate scored against your search criteria, broken down criterion by criterion. This is the AI-powered evaluation from your search.

Notes

Write and read notes on the candidate so your team stays aligned.

Activity

A timeline of what’s happened with the candidate.

Chat

Message the candidate directly. This tab appears when messaging is available, and replies also show up in Conversations.
The Owner column shows who’s responsible for each candidate, so a shared shortlist stays organized across your team.